Sales and Operations Coordinator

Location: Greater Philadelphia Region
Contact: Janene Cleary, jd@bandishgroup.com

THE ROLE:

Sales and Operations Coordinator | Innovative Life Sciences Construction Company

DESCRIPTION:

This Sales and Operations Coordinator search is being conducted on behalf of our innovative client who is a modular provider of cleanrooms, clean spaces, and cold storage solutions.

This role encompasses a variety of responsibilities across administrative, financial, operations, technical support, and personal assistance areas. It plays a crucial role in ensuring the smooth and efficient functioning of the organization’s day-to-day operations and supporting the sales team.

The Sales and Operations Coordinator is responsible for managing administrative tasks, coordinating between different departments, and providing support to ensure projects and tasks are completed on time.

ADDITIONAL INFORMATION ABOUT THIS COMPANY AND ROLE:

  • One should have proven experience as an office administrator, office assistant, or relevant administrative role.

  • This role requires a high level of organization, excellent communication skills, and the ability to multitask in a fast-paced environment.

  • One should have the ability to prioritize tasks and work independently and strong attention to detail and accuracy.

  • Reports to the Corporate Controller.

HIGHLIGHTS OF RESPONSIBILITIES:

  • Provide general administrative support to ensure efficient operation of the office.

  • Answer and direct phone calls in a professional manner.

  • Assist in organizing and scheduling appointments, meetings, and events.

  • Develop and maintain filing and storage systems.

  • Handle incoming and outgoing correspondence, including mail and emails.

  • Assist in the preparation of regularly scheduled reports and presentations.

  • Log new sales opportunities into customer relationship software.

  • Complete project prequalification and client onboarding documents.

  • Working along side marketing on tradeshow coordination.

  • Monitor and maintain office supplies inventory.

  • Coordinate with vendors and service providers for office maintenance and repairs.

  • Assist in planning and organizing company events and functions.

  • Provide basic IT support for employees, including troubleshooting software and hardware issues.

  • Assist in setting up and maintaining office IT infrastructure, including computers, printers, and network devices.

  • Manage user accounts and permissions for company software and systems.

  • Coordinate with external IT support for more complex issues as needed.

  • Accurately enter data into various databases and software systems.

  • Maintain and update records, files, and databases.

  • Assist in the preparation and organization of documents, reports, and presentations.

  • Coordinate travel arrangements and accommodations for staff.

DESIRED SKILLS AND QUALIFICATIONS:

  • 5 to 10 years minimum in construction accounting, finance, or related field.

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.

  • Basic understanding of IT systems and troubleshooting.

  • Basic understanding of accounting principles and experience with accounting software.

  • Excellent organizational and time management skills.

  • Knowledge of office management systems and procedures.

CONTACT:

Janene Cleary, Director Life Sciences Recruiting
Phone: 267-483-5233 ext. 103
Email: jd@bandishgroup.com

The Bandish Group, LLC
Life Sciences Executive Search
Greater Philadelphia Region
www.bandishgroup.com